Available · Whitelabel
Concession Carts — Whitelabel Kit
Everything the SMES Class of 2027 committee built, packaged as a kit any committee can adopt. You bring the committee. We bring the brewed-in pot.
Why this exists
Every committee starts at zero. None of them should.
School fundraising is amnesiac by default. Each year a new committee inherits a blank spreadsheet, a vague memory of what worked last time, and the same scramble for volunteers, suppliers, and menu decisions. Institutional knowledge walks out the door with the parents who built it.
The SMES Class of 2027 committee spent nine months of part-time work building the opposite: a documented, forkable, season-able infrastructure that gets more useful the more committees use it. This kit is that infrastructure, packaged for transfer.
You don't get a starter template. You get the actual working system — three vendor carts, the Apps Script claim platform, the operations playbook, the financial aggregator, the day-of dashboard — with all the lessons already absorbed.
What you get
The kit, in five pieces
Each piece is independently useful. Together they cover the full lifecycle: pre-event pledges, day-of operations, post-event reconciliation, and year-over-year handoff.
Three vendor carts
A grill cart, a drinks cart, and a snack cart — sized for school-event concession volume (200–500 patrons). Food-safe materials, modular setup, fits in a typical school storage room. Plans + sourcing list included.
Apps Script parent claim platform
The full /fundraising parent page: +/− cards for every menu item, live community thermometer, MyClaims return view (no login required), email + SMS confirmations, three pledge methods (e-transfer / gift card / pickup). All driven by a Google Sheet your committee owns.
Operations playbook
Day-of run-of-show, station-by-station setup, prep checklists, shopper mobile list, volunteer station assignments, end-of-day breakdown protocol. Tested at three SMES events; refined after each one.
Treasurer-grade aggregator
Per-event reconciliation: cash, card/Square, PAD pre-orders, gift cards, in-kind contributions. Per-item revenue + expense tracking. Margin analysis. Net-to-team derivation that parents can audit.
Day-of volunteer dashboard
Public-safe (PHI-clean) status page volunteers can hit on their phones during the event. Live phase indicator (pre / live / wind-down), station prep notes, contact tree for first-name leads. Auto-refreshes; no login.
Year-over-year continuity
Every piece is a forkable Google Sheet, an open Apps Script project, or documented hardware. Next year's committee changes the event date in a Constants tab and inherits everything else. The pot keeps the seasoning.
Who this fits
If any of these sound like you
- →Grade 6 / Grade 7 / graduating-class committees running concessions to fund camp trips, retreats, hoodies, ceremonies.
- →Sports tournament organizers who run concessions across one or more weekends per year.
- →Parent groups (PAC, HSA) coordinating school-wide events with food service.
- →Community programs — youth leagues, church groups, neighborhood associations — running annual or recurring fundraising events.
- →Anyone tired of the blank-spreadsheet problem. The bones transfer.
What it costs
Pour-it-forward pricing
The software pieces (Apps Script projects, Google Sheets templates, documentation) are free to fork. The pot was already brewed; we're not charging for the recipe.
For hardware (cart sourcing, shared inventory) and setup support (your first event run-through, Constants-tab configuration, treasurer onboarding), pricing is conversational— what fits your committee's budget, what your parent group can absorb, what the community program can pay forward to the next adopter.
The point isn't commercial scale. The point is that every committee that uses this kit leaves it slightly better-seasoned for the next one.
Get started
Pour the next round
If your committee, parent group, or community program needs this — reach out. The shape of the engagement bends to your needs. We'll do a quick call to understand your event cadence, your committee size, and what pieces of the kit actually fit you.
The pot keeps the seasoning. Every brew leaves something behind for the next.