St. Matthew's Elementary · Grade 6 Events Committee
Grade 6 Fundraising
Pledges, resources, and live events for the SMES Class of 2027.
What this is for
Sending the Class of 2027 out strong
Every dollar this committee raises pays for the experiences these kids will remember in their final SMES year. Our goal is for every Grade 6 family to pay $0 out of pocket for the following:
- →Camp Latona · September 9–11, 2026 — once-in-a-lifetime kickoff to their grad year
- →Spirit Day · November 7, 2026
- →Confirmation Retreat at Loon Lake · April 3–4, 2027
- →Custom Class of 2027 Grad Hoodie
Target: $500 per child · $15,000 total goal
Note on the goal: $15,000 is our planning number. Actual costs depend on 2027 bookings and material procurement, so the final budget may move with pricing at that time. We aim to overshootthe goal to absorb variance — and any surplus above what's required goes toward an additional celebratory treat or event just for the graduating class.
Latest completed event · May 5, 2026
Guardians of the Track 2026
The Class of 2027's largest concession to date — the SMES-hosted Surrey Catholic Schools track meet at Holy Cross Regional HS. Hot food sold out (192 burgers + 192 hot dogs); roughly 12 families contributed in-kind goods worth ~$1,500–1,800 at retail.
~$4,290 net to team · 227 Square transactions · 13 volunteers · goal exceeded
Read the post-event report →Active fundraiser · Spring 2026
Term 3 Pizza Lunches
Bi-weekly Grade 6 lunch service organized by parent volunteers. Families pre-order; three parent volunteers prep and serve each date; proceeds support graduation celebrations for the Class of 2027. Steady cadence, small per-event, compounding contribution.
See the schedule, claim a volunteer slot, or order for an upcoming date.
For Parents
Everything you need to participate in the fundraiser.
Pledge & claim items↗
Add concession items to your cart, choose how to contribute (e-transfer, Costco gift card, or pickup + drop-off), then submit.
View / edit my pledges↗
Already pledged? Look up your existing claims, change your method, or cancel an item using the token from your confirmation.
For the Committee
Internal tools for committee members. Some require an access secret — ask the committee chair.
Day-of Volunteer Dashboard↗
Mobile-first dashboard for parent volunteers on event day. Per-station prep cards, live schedule, FAQ, end-of-day checklist. Open this on your phone at the booth.
Auth requiredCommittee Dashboard↗
Real-time pledge progress, item-coverage, donation totals. Requires committee secret.
Operations Playbook (reference)↗
Read-before-event reference document. System overview, financial structure, lessons from past events. The volunteer dashboard is the use-during-event view.
Recurring Sign-ups
Year-round volunteer rotations. Public status only — names live on the private signup sheets.
School Calendar
Live feed of St. Matthew's Elementary events — cross-reference upcoming pizza-lunch dates, Class of 2027 milestones (Camp Latona, Spirit Day, Confirmation Retreat), Pro-D days, masses, and other school events that affect fundraising and graduation activities.
Calendar shown in agenda view. For month/week view, open the full calendar ↗.
Past Events
Where the money went — full accounting from prior events.
Revenue details→
Detailed reports from Guardians of the Track (May 2026, ~$4,290 net at the SCS track meet), Guardians of the Court (Feb 2026, $3,604 net at 75% margin), and Guardians of the Net (Nov 2025, $1,332 net, our first event). Revenue, expenses, what worked, what we learned. Plus the pizza-lunch program rollup.
Background & Proposals
Documents shared with school administration, principals, and the committee.